Virtual assistants can bring significant value to a business as they can be hired and assigned various administrative tasks. Hiring a virtual assistant solution provider can save you time, money, and resources.
Let us say you have decided to hire a Virtual Assistant for your organization. What are some of the ways you can increase the productivity and efficiency of the entire arrangement? Here are a few tips for working productively with Virtual Assistants.
Tips for working productively with virtual assistants
There are plenty of Virtual Assistant available today who are inspired by technology and working remotely. However, to pick the best virtual assistant service agency in USA, it is essential that you deeply access the benefits they can bring in before you actually hire them. Since virtual assistants work remotely, it is advised to put in a lot of consideration into the quality of work that they can deliver. Assess early on if your Virtual Assistant is equipped with the right skills and experience to be a good fit for your business. Discuss with them the timings you expect them to be available at, frequency of updates required and other such things.
Establish a task list and set clear expectations
Making your expectations of work clear is essential. Make a task list and discuss each task in detail. This would help you find out about their comfort level with each business activity. Be upfront and provide detailed instructions to ensure that your virtual assistant solution provider understands the deliverable required. Provide several examples as well as samples to establish proper standards of work. Also, be very specific with your instructions to avoid roadblocks and complications later on.
Use the right software and technology
There are many software available that will make your life easier and multifold your efficiency. For example, using cloud services like Google Drive or Dropbox for sharing the files will keep the work streamlined. Screensharing software can help explain the work better. If required, you can develop training videos of routine tasks as well. Make sure that the virtual assistant solution provider that you decide to hire is comfortable with using the technologies that you are planning to implement.
As is the case with every professional relationship, establishing a connection and understanding with your virtual assistant solution provider will take some time. You can assign a variety of tasks to assess the kind of tasks they are good at. Be respectful and mindful to develop a good working relationship.
Keeping track of the progress of work is important. Schedule regular telephonic conversations and video conferences to ensure that they are functioning properly. Checking in frequently will help you and your virtual assistant solution provider remain abreast with the work developments and task status. Your Virtual Assistant could be hesitant in asking questions and clarifying doubts; ensuring routine follow up can save a lot of time.
Develop a system
What is your schedule like? How urgent is the task at hand? Specify early on and maintain a system. For example, email labeling to properly categorize your communication, maintaining virtual calendars, etc. can be a few effective and time-saving ways to keep you both on the same page. Some businesses also develop an assistant manual which can work as a ready reckoner. You would want your virtual assistant solution provider to become self-reliant, and that can only be achieved with an organized working system.
Assigning routine tasks properly will get your goals accomplished with minimum repetitive instructions. Many businesses today are hiring virtual assistant solution providers to increase their productivity and achieve goals effectively. Focus on the key skills and value that your Virtual Assistant embodies and can bring to your business. If hired properly, they can prove to be an excellent resource for your business. Spend time in training and setting up the right work expectations because once that is developed, Virtual Assistants can prove to be the right resource.
If you need any assistance in working with Virtual Assistant or hiring them then get in touch with WebSocl. Our team of VAs can assist you in tasks like cold calling, inside sales, order clarification, follow-ups, email management etc. Our services will ensure you make the most of your productive hours by leaving the mundane and routine tasks to us.